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Free construction templates for UK teams

23 free Excel templates covering the site record, the commercial register and the forecast. Built by quantity surveyors, no email wall.

A construction template is only worth the discipline behind it. The site diary that wins an adjudication isn't a better spreadsheet than the one that loses it. It's the one that was filled in on the day, every day, with the fields that matter.

8Site records and diaries 6Commercial and NEC4 9Project controls and earned value

Site records and diaries

The daily record layer. These are the documents an adjudicator asks for, and the ones most teams can't produce eight months later.

Site diary template

The core daily record, with the NEC4 fields most templates leave out.

Daily report template

Shift-level report covering labour, plant, progress and delays.

Progress report template

Weekly and monthly progress reporting against programme.

Allocation sheet template

Daily labour and plant allocation, the backbone of a disruption claim.

Allocation tracker

Rolls allocation sheets up across a period.

Timesheet and productivity

Hours against output, so productivity loss is measurable.

Materials delivery log

Delivery records that substantiate late-material claims.

Weather delay log

Weather records aligned to the NEC4 one-in-ten-year test.

Commercial and NEC4

Where entitlement is tracked, valued and either recovered or lost. These are the registers the commercial team lives in.

Compensation event log

Every CE, its status and its clause 61.3 clock in one register.

Variation tracker

For JCT and instructed-change contracts rather than NEC.

Final account tracker

Runs the account from first valuation to settlement.

Payment application and valuation

Monthly valuation build-up and application.

Subcontractor scorecard

Performance scoring you can point at during a dispute.

Procurement and long-lead register

Tracks the items most likely to cause a delay claim.

Project controls and earned value

The forecasting layer. They're only useful when the site records underneath them are honest, which is the whole problem.

Earned value management template

PV, EV and AC with SPI and CPI calculated for you.

Earned value report template

The monthly EVM report, ready to issue.

Cost to complete forecast

ETC and EAC from your current performance.

S-curve template

Planned against actual, plotted.

Lookahead planner

Two, four and six week lookaheads.

Project dashboard

One page for cost, programme and risk.

RFI and TQ register

Queries logged with response times, so delay is attributable.

Punch list and defects tracker

Snagging through to close-out.

Meeting minutes and actions

Minutes that survive being quoted back at you.

Templates fix the format. They don't fix the review.

Every template here still relies on someone reading it. Manual site diary review identifies roughly 60% of legitimate compensation events; the other 40% stays in the records, unnoticed, until the eight-week clock under clause 61.3 has run out. That isn't a template problem, and no spreadsheet solves it.

Gather is the AI site diary and commercial record platform that reads every entry against your NEC4 contract and flags the compensation events a manual review walks past.

Book a demo

Looking for calculators instead?

The eight week time bar, missed CE cost and EV/SPI/CPI calculators now live on QS Tools, a free sister platform built by the founders of Gather. No account needed there either.

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Prefer to browse a whole set at once?

The templates above are also grouped into three sets, each with guidance on how the documents work together on a live project.