Activity & locationC143 · Trough installationA326 · Night shift
Planned output50 metres
Planned resources4 people + 2 NRVs
Gather Plan · Pre-populated site records
Pre-populate the record. Be ready for the shift.
Prepare activities, quantities, labour and plant before work starts. Give site teams a record to check and complete, with less repeat entry.
Plan the details. Record the actuals.
P6
Asta
Excel
Work Breakdown Structure
24 elements 1.0 Earthworks £4.2M
1.1 Bulk Excavation £1.8M
1.1.1 Cut to Fill Ch. 0+000 to 2+500 85,000 m³
1.1.2 Cut to Spoil Ch. 2+500 to 4+000 42,000 m³
1.2 Site Clearance £0.6M
Planned Activities
Imported from P6 | Activity ID | Description | Planned Qty |
|---|---|---|
| A1001 | Topsoil Strip | 12,500 m³ |
| A1002 | Subsoil Excavation | 72,500 m³ |
| A1003 | Import Type 1 | 28,000 m³ |
WBS Elements
24
3 levels deep
Activities
156
Linked to WBS
Target Value
£18.4M
From tender
Cost Codes
48
Mapped
Used by site and commercial teams at
Pre-populate the shift record
Plan it once. Give every shift a head start.
Select an input to see what arrives in the site team’s record.
01 / ACTIVITIES & LOCATIONS
Give everyone the same activity codes and locations, so each record refers to the right work.
01
Less repeated entry
Prepare shared details once, then adjust each shift.
02
More consistent records
Use the same activity names, locations and units.
03
A clearer comparison
Keep planned work alongside actual progress and changes.
Illustrative shift data. Pre-population prepares the record; the site team checks it and adds actuals.
Explore Gather Plan
From project setup to the next shift.
Explore the resource library and shift planner.
Inside Gather Plan
One resource list for the whole job.
Define labour, gangs, plant and materials, with agreed units and rates. Site teams select from the same list, so resource records are easier to compare.
Labour 24
Gangs 8
Plant 18
Materials 42
Labour Resources
Search resources
| Resource | All-in Rate |
|---|---|
| Groundworker | £32.50 /hr |
| Steel Fixer | £38.00 /hr |
| 20T Excavator | £85.00 /hr |
| Type 1 Granular | £24.50 /m³ |
Labour
24
Trade types
Plant
18
Items
Materials
42
Types
Gangs
8
Configured
Inside Gather Plan
Give the next shift a head start.
Arrange activities by date and location. Supervisors start with the planned work, then confirm progress, resource hours and changes.
Activity Planning
10 activities across 4 locations 100%
Location / Activity
27 May Tue
28 May Wed
29 May Thu
30 May Fri
31 May Sat
1 Jun Sun
2 Jun Mon
Lumbs Lane 3
Site Preparation
60% Excavation Works
30% Foundation Pour
0% Southam Road 2
Track Inspection
80% Signal Testing
20% Birdingbury 3
Cable Installation
40% Equipment Setup
0% Testing & Comm.
0% Fosse Way 2
Survey Work
50% Drainage Install
10% From planning to delivery
“Gather is a link between the day team and the night team.”
Zak Zvakaramba
Senior Project Manager · Balfour Beatty
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Customer story · Ealing Common DepotRead Balfour Beatty’s story Connected records
Where your records go next
Plan the work, capture the shift, then use the same records in Report and QS AI.
01 / Plan You’re here
Plan the work.
Set out activities, resources and quantities.
02 / RecordSheet piling75 m
People & plant✓
Event & photos✓
Record what happened.
Capture progress, changes and resource hours.
Plan it. Record it. Use the evidence.
See it in action
See the plan. Prepare your first shift.
Watch the workflow, explore the guides and get your team ready to record.
Tutorial + transcriptTUTORIAL + TRANSCRIPT
Pre-populate a week of shifts.
See how to prepare activities, labour and plant before records reach site.
Watch the walkthrough
Product videoPRODUCT VIDEO
See planning in Gather.
Watch the planning workflow and explore the app.
Watch on YouTube
Practical guidePRACTICAL GUIDE
Build a useful site record.
Understand what to capture each day and how planned details support the record.
Read the guideProject setup checklist — what to agree with your team
- Activity codes, names and project locations.
- Units of measurement and planned quantities.
- Labour, plant and material resource lists.
- Shift dates, times and the supervisor responsible.
- Who prepares shifts and checks changes before release.
- Which actuals and evidence site teams must add.
Using Gather Plan
Before your first planned shift.
What to agree before your team starts recording.
What is a pre-populated site record?
A pre-populated site record contains planned details before work starts, such as activities, locations, quantities, labour and plant. The site team checks those details and adds actual progress, resource hours, changes and evidence.
Do we need to replace our programme?
Gather connects planned work to daily site records. Bring your current programme or planning sheet to a demo so we can check how its activities and structure would fit.
Can we use our own activities and locations?
Yes. Set up the activity and location structure your projects need, with agreed units for recording quantities.
Who should help set up a project?
Involve your planner, commercial lead and site team. Agree activities, locations, quantities and resource lists before the first shift.
Can supervisors record changes to the plan?
Yes. Gather Record captures actual progress, events and resource hours alongside the planned work. A planned shift is a starting point, not proof that the work happened.
See it with your team
Bring your current planning sheet.
We’ll show how your activities, resources and planned shifts could work in Gather.
Book a demo →
A 30-minute walkthrough.
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