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Voice entry, offline capability, and up to 64% pre-filled. Built for people who wear hard hats, not headsets. Five minutes per shift.

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NorthWest Infra › Cable Upgrade › Shift Records › 01-03 Tom Wilson
Submitted
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Shift is Submitted

Submitted at 02-03-2025 · 07:15

Last edited by Tom Wilson at 02-03-2025 · 06:45

1

Shift Information

2

Access Information

3

Resource Information

4

Worklog

5

Shift Comments

6

Hours Allocation

1. What are the shift timings?

Start Time

01-03-2025 21:00

Shift Duration

9 Hours 0 Minutes

End Time

02-03-2025 06:00
Where are you meeting?

Access Point

Ruislip

Meeting Point

West Compound
What is the weather like?

Temperature

6 °C

Weather Conditions

Overcast

Wind

Light breeze

2. Access Information

Planned vs Actual times with variance tracking

On Track Equipment
Planned 01-03 22:25
Actual 01-03 22:25
On time
Works Commence
Planned 01-03 23:00
Actual 01-03 23:30
+30 min
Works Complete
Planned 02-03 04:00
Actual 02-03 04:00
On time
Off Track Equipment
Planned 02-03 04:10
Actual 02-03 04:40
+30 min
Isolation Permit Handback
Planned 02-03 04:15
Actual 02-03 04:50
+35 min
Reason for variance: Delay at RRAP

3. Resource Information

People, equipment, and materials on shift

People
NameRole TypeSupplierStart Time
Hartley DeanCOSSAmco Giffen01-03 21:00
Danny BrownForemanAmco Giffen01-03 21:00
Mark NeilsonGroundworkerStory Contracting01-03 21:00
Nicky SkinnerEngineerColas Rail01-03 21:00
Equipment · 8 items
SupplierTypeQty
A-PlantBackhoe1
A-PlantCompactor1
Hawk Plant HireBulldozer1

4. Worklog

Activities, quantities, and events

Location Activity Planned Actual Unit
CH1/235 Cable Containment Install... 60 30 Metre

Discipline

HV Works

Variance Category

Late Access

Time

23:00 - 01:00
Reason for variance: Excavation had an unexpected live cable in it. Had to stop work
Event · 02-03-2025 01:19

A site inspection was carried out to assess the condition of the existing troughing. Observations noted areas of wear and degradation that could impact the stability of the new cable containment installation.

5. Shift Comments

Notes, safety issues, and deliveries

Shift Comments

During the shift, the team was engaged in the cable containment installation (C19) at location CH1/235 under HV works. The planned scope was to complete 60 metres of installation. However, progress was halted after 30 metres due to the discovery of an unexpected live cable within the excavation area. For safety reasons, work was immediately stopped to prevent any hazards. The variance falls under 'Unexpected Physical Conditions.' Further assessment is required before resuming activities to ensure safe continuation of works.

01-03-2025 22:00 ✓
Health & Safety Issues
No Health & Safety Issues added
Delivery Notes · 2 items
DateReceived BySupplierPO No.
01-03-2025 21:00Tom WilsonA1 AggregatesPO-78432
01-03-2025 21:00Tom WilsonJewsonPO-78451

6. Hours Allocation

Allocate hours for each resource

People
NameRoleHours
Hartley DeanCOSS9
Danny BrownForeman9
Mark NeilsonGroundworker9
Nicky SkinnerEngineer9

Allocate Hours - Hartley Dean

Total

9.00 hours

Allocated

5.00 hours

Remaining

4.00 hours

Worklog Activities
CH1/235 - Cable Install C19
4
CH1/237 - Cable Install C43
1
Break Time
1
Non-Productive Time 3.00 hours

You've tried software before.
It didn't stick.

Paper diaries get lost. Excel has no evidence value. And the last app you deployed? Nobody used it after week two.

The paper & Excel problem

Paper diaries get lost

Left in site cabins, damaged by rain, illegible.

Excel has no evidence value

 No photos, GPS, or timestamps. Won't hold up in a dispute.

20+ hours monthly consolidating

QSs spend weekends copying data into spreadsheets.

Why other apps failed

Too many required fields

20+ minutes per record. Supervisors abandon them.

No offline capability

Useless in tunnels, basements, and remote sites.

No voice entry

Typing with cold fingers and gloves? Not happening.

Amey

"We used to update our team on our completed works via Microsoft Teams or WhatsApp groups. We had separate processes for monitoring resource and labour and two different forms that needed to be filled out. Gather has put everything in one place for us."

Mark Fowley

Construction Manager, Amey

We don't just deploy.
‍We make it stick.

Adoption is everything. Every customer gets dedicated training and ongoing support.

In-person site training

We come to your site and train supervisors on their actual devices. Not a webinar. Real training.

Dedicated account manager

One person who knows your project. Not a ticket queue.

Ongoing
support

Phone, email, or video. We're here when you need us.

Adoption
monitoring

We track usage by gang and supervisor. If it drops, we proactively reach out before it becomes a problem.

What a shift record
looks like

8 steps. Under 5 minutes. Up to 64% pre-filled from yesterday's data, your programme, and weather APIs.

1

Open the shift record

Pre-Filled

Date, location, and weather are pre-filled. Weather pulls from Weatherstack API based on your site coordinates.

Minimal Manual Entry

Basic shift information is already done before you start.

GPS Locked

Site location locked to coordinates for evidence integrity.

Assignee Defaults by Site Teams

Supervisor pre-selected. Change with one tap.

Up to 64% Pre-Populated
Auto Assigned
Offline Capable

Shift Information

15-01-2026 • 07:00 AM
10h 30m

Weather Conditions

8 °C
Overcast

Assignee

Adam Barnes
Select...
2

Confirm People

Pre-Filled

The team is pre-loaded. Tap +/- to adjust headcount. Subcontractors shown separately.

Carried Forward

Gang composition rolls over from the previous shift automatically via Shift Planner.

Split by Contractor

Subcontractors separated for cleaner cost allocation and reporting.

Feeds Your CVR

Headcount data flows straight into daywork sheets and commercial reports.

Track All Trades
Verify Hours
Supplier Tracking

Resource Information

People

Name
Adam Barnes
Role Type
Electrician
Supplier
AMCO
Start Time
15-01-2026 • 07:00
End Time
15-01-2026 • 17:30
Sarah Mitchell
Site Engineer • Kier
James Cooper
Foreman • Murphy
3

Confirm Equipment

Pre-Filled

Equipment list planned from hire schedules. Enter hours worked. Flag any standing time.

Pre-loaded Equipment

Nothing to remember. Prepopulated from your project plan.

Standing Time Flagged

Idle plant captured and flagged for CE review.

Costing Ready

Hours feed directly into your cost reports. No re-keying.

Track Plant & Materials
Quantity Tracking
Asset Records

Resource Information

Equipment

Name
JCB 3CX Backhoe
Type
Plant
Supplier
Sunbelt Rentals
Start Time
15-01-2026 • 07:00
End Time
15-01-2026 • 17:30
Concrete Pump
Plant • ABC Concrete
Generator 50kVA
Plant • Speedy Hire
4

Log progress

Activities from your WBS. Enter quantities completed. Feeds directly into your CVR without re-keying.

Activity Selection

Pick the activity. WBS code calculated automatically.

Objective Quantities

Capture units of measure. Metres, tonnes, numbers. Not guesswork.

Commercial Integration

Progress data flows straight to your cost and value reports.

Track Progress
Planned vs Actual
Activity Logging

Worklog

Activities

Location
Structure 1S/FQ
Discipline
Civil Engineering
Activity
Sheet Piling
PLANNED 100 Metre
ACTUAL
75 Metre -25
Rebar Installation
100/100 Metre • Complete
Concrete Pour
40/50 m³ • 80%
5

Record events & delays

Anything that affected the shift. Voice entry means detailed notes without typing. Flagged for CE review.

Voice Entry

Speak your notes. No typing with cold fingers and gloves.

AI Flagging

Potential compensation events flagged automatically for review.

Full Context

Access issues, instructions, weather. Capture everything that matters.

Delay Tracking
NEC Compliant
Compensation Events

Events

Activities

DELAY EVENT
Time
15-01-2026 • 09:45
Duration
2h 30m
Location
Structure 1S/FQ
Description
Sheet piling halted due to unexpected ground obstruction at 4.2m depth. Awaiting geotechnical assessment.
Impact Assessment
Critical path affected. May trigger CE under clause 60.1(12).
Weather Stoppage
08:15 • High winds
45m
Plant Breakdown
11:30 • Fitting failure
1h 10m
6

Add photos

GPS coordinates and timestamp embedded automatically. Photos that stand up as evidence in disputes.

Metadata Embedded

GPS and timestamp prove exactly when and where. Automatically.

Evidence Quality

Photos that hold up in adjudication. Not just pictures.

Unlimited Storage

Every photo organised by shift and activity. Nothing gets lost.

GPS Embedded
Auto Timestamp
Verified Data
Photo Evidence
Metadata Locked

Event Photos

Sheet piling obstruction at 4.2m
53.4808°N, 2.2426°W
15-01-2026 09:47:23
Verified
Add Photo
Evidence-Grade Photos
GPS coordinates and timestamps embedded automatically. Photos that stand up as evidence in disputes.
7

Allocate resources

Assign people and equipment to specific activities. Precise costing data derived automatically without the spreadsheet headache.

Activity-Level Costing

Link hours and equipment to specific tasks for accurate cost allocation.

Automatic Calculations

Unit rates and productivity metrics calculated without spreadsheets.

End of Month Sorted

No more data wrangling. Everything is already where it needs to be.

Auto Costing
Hours Tracking
No Spreadsheets

Hours Allocation

Structure 1S/FQ - Sheet Piling
Civil Engineering

People

Adam Barnes
Electrician • AMCO
8.5h
Sarah Mitchell
Site Engineer • Kier
6.0h

Equipment

JCB 3CX Backhoe
Plant • Sunbelt Rentals
8.5h
8

Review & submit

Quick summary of everything captured. Works offline too. Data queues and syncs automatically.

One Screen Summary

Labour, plant, progress, events, photos. All visible before you submit.

Under Five Minutes

Complete records in less time than it takes to make a brew.

Full Offline Capability

Tunnels, basements, remote sites. Submit anywhere, sync when you can.

100% Complete
Real-Time Sync
Offline Ready
Audit Trail
NEC4 Compliant

Shift Workflow

20-11 Tom Wilson
Site Engineer • On Site

Today's Progress

1
Shift Information
2
Access Information
3
Resource Information
4
Worklog
5
Shift Comments
6
Hours Allocation
Try Interactive Demo
Balfour Beatty

"Gather is a link between the day team and the night team. The diary is prepared by the staff on days planning the jobs and passed on to the night team who execute the plan. Information is stored in one place. Everyone is sharing the same information. No desktop saving."

Zak Zvakaramba

Senior Project Manager, Balfour Beatty

Commercial Intelligence

Don't let value leak through the cracks.

Compensation events start as small site instructions or minor delays. Gather captures these triggers digitally at the source, ensuring you have the evidence to get paid.

Daywork Sheets

Labour, plant, and material allocations captured instantly with photo evidence. No more lost paper sheets.

PM Instructions

Verbal site instructions recorded, timestamped, and GPS-tagged. Linked directly to the schedule.

Delays & Events

Unexpected stops flagged for CE review by our AI Agent before they become disputes.

Cubby

"Gather eliminates the 'he said, she said' from the conversation. With quality, well-rounded data from site, we can now communicate calmly using facts and compare our productivity target to actual delivery."

Tommy Cubby

Director - Cubby Construction

Where your records go next

Data flows automatically to the rest of the platform. No re-entry.

Gather Workflow Diagram

Common questions

Excel / PowerBI
MCP Server
Aconex
What if my supervisors resist the change?
How does offline sync work?
Can we customise what gets captured?
How do we get data out?
Is the data secure?

Ready to see it in action?

Book a demo and we'll show you exactly how Gather works for your projects. No slides. Just the product.

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