Every variation. Every compensation event. Every claim.
Gather captures the contemporaneous evidence that turns site work into recovered costs.
And the contractors who lose those disputes share one thing in common: they couldn't prove what happened. Not because they didn't do the work. Because they didn't have the records.
Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.
Late or generic diaries fail audit tests. This leaves Contractors exposed to Disallowed Costs and Clients unable to verify actual spend.
Without a shared source of truth, final accounts become a negotiation based on opinion, not fact. The result? Expensive adjudication.
The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.
And the contractors who lose those disputes share one thing in common: they couldn't prove what happened. Not because they didn't do the work. Because they didn't have the records.
Miss the notification window and your entitlement disappears. Regardless of merit. The clock starts when you "became aware". Can you prove when that was?
"Inadequate contract administration" cited as the primary cause in half of all UK adjudications. Not bad work. Bad records.
Average time QSs spend consolidating Excel spreadsheets for CVRs. That's 3 full days every month spent on admin instead of commercial management.
"Contemporaneous records will always provide the most reliable evidence." When your records conflict with your testimony, the records win. When you have no records, you lose.
"Contemporaneous records will always provide the most reliable evidence." When your records conflict with your testimony, the records win. When you have no records, you lose.
Gather turns your daily site records into the evidence that substantiates valuations, protects entitlement, and wins future work. Five minutes per shift. Commercial certainty for years.
Your site supervisors capture people, equipment, progress, and events using a mobile app that works offline and supports voice-to-text. No more paper diaries. No more illegible notes. No more lost records.
Speak your notes. Gloves on. Rain or shine.
Captures everything locally. Syncs when signal returns.
GPS location and timestamp baked in. Tamper-proof.
The QS AI Agent scans every shift record against your contract and programme baseline. It flags potential compensation events before time bars expire. Including the ones your team didn't recognise.
Automatically detects compensation events hidden in daily records.
Cross-references Met Office data with your contract thresholds.
Tracks when you got access versus when you should have.
Never miss a notification deadline again.
18-12-2025
The client-supplied control room fixtures weren't ready for collection as scheduled. This is holding up the M&E installation.
60.1(2) / 60.1(5)
Failure by the Employer to provide materials
Potential 4-day delay to M&E final fix programme if not resolved this week.
Potential standing time costs for the M&E subcontractor.
Early Warning
Keep chasing the client for a delivery date. If the delay continues, notify this as a Compensation Event. Track all related costs.
A diary entry on its own is just an opinion. Gather automatically links every site record to your Programme, Bill of Quantities, and Contract Scope.
Records flow automatically. No re-keying. No spreadsheets.
Find any record in seconds. Ready for audits and disputes.
Every image pinned to exact coordinates. Visual proof that stands up.
Shift Records
Avg Shift Score
Access Score
Lost Time
Your commercial team can't read every diary entry. Gather's AI does. It reviews 100% of site records overnight, benchmarking them against your specific contract terms (NEC, JCT, or bespoke) to detect risks and ensure compliance.
Every diary entry reviewed. Nothing slips through the cracks.
Flagged the moment it's captured. Not weeks later.
Exact contract references. Clear next steps for your team.
"Client materials not delivered. M&E installation on hold pending fixture arrival."
Employer fails to provide materials, facilities, or samples for tests
Assess using Defined Cost plus Fee. Include standing time and disruption.
Daily records of affected resources, programme impact assessment, correspondence confirming delivery failure, subcontractor standing time sheets.
When you need to substantiate a compensation event or final account item, Gather assembles the contemporaneous evidence automatically. Shift records, photos, dayworks, progress measurements. All linked, timestamped, and export-ready.
Select the event. Get the package. Ready to submit.
The story writes itself from your records. Day by day.
Every piece of evidence connected. No loose ends.
Straight into your contract management system.
Total Activities
Completed
Progress Rate
PPC
When every variation is documented from day one, final account negotiations become straightforward. You're not arguing about what happened. You're agreeing on what the records show.
Every pound you're owed, backed by evidence.
Clear records mean faster agreement. Cash in sooner.
Facts, not friction. Win the account, keep the client.
Requires demobilisation and remobilisation
Stand down 2 days waiting for crane repositioning
Cladding start delayed, preliminaries extended
Total Impact
£21,000
Your shift records create a library of actual productivity rates linked to programme activities and standard methods of measurement. No more guessing. Price future work from what you've proven you can deliver.
Actual rates from completed projects, not industry averages.
Pull rates by work type, conditions, and constraints.
Win work at margins you can actually deliver.
Historical data from 47 completed projects
| Activity | SMM Code | Avg Rate | Sample |
|---|---|---|---|
| Bulk Excavation | D20.2.1 | 142 m³/day | 23 projects |
| Concrete Piling (CFA) | D30.5.1 | 18 lin.m/day | 8 projects |
| Reinforcement Fixing | E30.1.1 | 1.2 t/day | 31 projects |
| Cable Pulling (HV) | V20.3.1 | 85 m/day | 12 projects |
Your piling rates are 12% faster than industry average. Factor into bids.
Reinforcement rates vary 40% by site access. Price with contingency.
Last updated: Live from project data
"Our industry has been relying on paper, such as paper timesheets and paper allocation sheets. It was taking a lot of time. A lot of mistakes have been made. You simply couldn't get the information you needed when you needed it. This has to change."
Operational Excellence Manager, Costain
Gather doesn't add work. It eliminates the admin that's stealing your weekends.
5 mins per shift
Voice entry, offline
No paper diaries
CVR data ready
AI flags CEs
Evidence packages built
Real-time visibility
No weekend admin
Dispute-free accounts
Real productivity data
SMM-linked rates
Win at real margins
You keep using it because the alternatives don't understand commercial workflows. Here's what that's costing you.
88% of spreadsheets contain errors
No photos, GPS, or timestamps
20+ hours monthly consolidating data
Version control chaos across sites
Can't prove when records were created
No link to SMM codes for estimating
Structured data capture eliminates errors
Every photo GPS-tagged and timestamped
Automatic consolidation across all sites
Single source of truth, real-time sync
Immutable audit trail for every entry
Productivity library feeds future bids
Gather captures data the way your contract requires it. Structured forcompliance from the start.
Early Warning detection (Cl. 15)
CE substantiation (Cl. 60-65)
8-week time bar tracking
Variation tracking and valuation
Loss and expense substantiation
Interim valuation support
28-day notice compliance
Contemporary record requirements
Engineer determination support
We sit on top of your CDE stack. No rip-and-replace required.
Native Add-in & Intelligence
Query site data via Copilot
Connects with Excel & Power BI
Two-way Sync
Sync Daily Log entries
Push documents
CEMAR, Contract Bee & Others
Tag Early Warnings
Substantiate Notices
Direct Link
Sync issues & photos
Centralise site records
Everything you need to know before getting started.
See how Gather helps contractors recover variations, avoid disputes, and win future work with real productivity data.
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