AI-Powered Site Diary

Turn your site diary into commercial certainty

Construction site diary software for site and commercial teams. Record progress, resources and changes, then use the evidence to prepare reports and review project performance.

11%Circet project cost reduction

100+Circet assurance hours saved

70%Fourway reporting time saved

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New to site diaries? Read our site diary guide

Trusted by asset owners and contractors

The problem

Inadequate records are a commercial liability

When site records are incomplete, it takes longer to explain progress, review costs and substantiate changes. Keep the work and its supporting evidence together.

The "Evidence Void"

Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.

Unrecoverable Costs

Late or generic diaries fail audit tests. Contractors face Disallowed Costs. Clients can't verify actual spend.

Adversarial Accounts

Without a shared source of truth, final accounts become negotiations based on opinion, not fact. The result? Expensive adjudication.

Clear records help teams explain what happened. Capture the detail while the work is happening.

Next time you start a
project...
Align with Gather.

Site teams capture data once. That data flows into CVRs, evidence packages, dashboards, and AI analysis automatically. No duplicate entry. No spreadsheet assembly.

Plan

Your programme becomes your progress tracker.

Pre-populate shift records with planned activities, quantities and resources. Your team starts with the detail ready, then records what actually happens.

Explore Gather Plan

Start with the plan. Pre-fill activities, quantities and resources.
One-click diary creation from any scheduled task
Compare plan and actual. Keep both in the same record.

Who uses it:

Site Engineers Planners Project Managers

Why it matters:

Stop copying information that already exists. When your foreman records progress, Gather knows exactly what was planned, making compliance documentation effortless.

Programme View

Week of 20 Jan 2025

Activity

Mon20

Tue21

Wed22

Thu23

Fri24

Southam Road 2

Track Inspection

80%

Track Inspection3d

64% Pre-filled

Signal Testing

20%

Signal Testing3d

Lumbs Lane 2

Site Preparation

60%

Site Preparation4d

Excavation Works

Excavation2d

Record

The site diary your field teams will actually use.

Capture progress, resource hours, changes and photographs together. Gather’s mobile app supports offline recording, so the detail stays with the work.

Explore Gather Record

Record on siteCapture the shift on mobile, including when you’re offline.
Keep the evidence togetherLink activities, resource hours, events and photographs to the same shift.
Contemporaneous by defaultRecords captured at the point of work, not reconstructed weeks later from memory.

Who uses it:

Site EngineersForemenQuantity Surveyors

Why it matters:

Contemporaneous records help explain what happened. Gather connects shift information and supporting evidence for your team to review alongside notices, cost records and programme analysis.

Submitted

Shift Information

Access Information

Resource Information

Worklog

Shift Comments

Hours Allocation

1. What are the shift timings?

Start Time

01-03-2025 21:00

Shift Duration

9 Hours

End Time

02-03-2025 06:00

Access Point

Ruislip · West Compound

Weather

Temperature

6 °C · Overcast

Wind

Light breeze

2. Access Information

Planned vs Actual with variance tracking

On Track Equipment

Planned01-0322:25

Actual01-0322:25

On time

Works Commence

Planned01-0323:00

Actual01-0323:30

+30 min

Works Complete

Planned02-0304:00

Actual02-0304:00

On time

Reason for variance:Delay at RRAP

3. Resource Information

People and equipment on shift

People · 4

Name	Role	Supplier
Hartley Dean	COSS	Amco Giffen
Danny Brown	Foreman	Amco Giffen
Mark Neilson	Groundworker	Story
Nicky Skinner	Engineer	Colas Rail

4. Worklog

Activities, quantities, and events

LocationActivityPlannedActual

CH1/235Cable Containment Install60m30m

Reason for variance:Excavation had unexpected live cable. Work stopped for safety.

5. Shift Comments

Notes, safety issues, and deliveries

Shift Comments

Team engaged in cable containment installation at CH1/235. Progress halted after 30m due to discovery of unexpected live cable. Work stopped for safety. Variance category: Unexpected Physical Conditions.

01-03-2025 22:00✓

Deliveries · 2

Supplier	PO No.	Received
A1 Aggregates	PO-78432	Tom Wilson
Jewson	PO-78451	Tom Wilson

6. Hours Allocation

Allocate hours for each resource

People

Name	Role	Hrs
Hartley Dean	COSS	9
Danny Brown	Foreman	9
Mark Neilson	Groundworker	9

Hartley Dean

Total

9.00

Allocated

5.00

Remaining

4.00

Report

See what changed. Understand the impact.

Compare planned and actual progress, review resource use and follow the numbers back to the shift records behind them.

Explore Gather Report

Compare plan and actualReview quantities and resource hours against what was planned.
Trace the detailFollow the figures back to the underlying shift records.
Prepare commercial reviewsBring progress, resources and supporting evidence into the review.

Who uses it:

Project Managers Quantity Surveyors Project Directors

Why it matters:

When leadership asks how the project is tracking, you pull up a dashboard instead of scrambling through spreadsheets. Real time visibility turns reactive fire fighting into proactive management.

Shift Records

1,258

+12%

Avg Shift Score

87

+7%

Access Score

92.8

+4.2%

Lost Time

124.5h

Shift Performance Overview

QS AI Agent

Review records. Identify potential change.

Ask questions about your project records and use specialist AI skills to prepare analysis. Your commercial team reviews the findings against the evidence.

Explore Gather QS AI

Ask project questions using your recorded work and evidence
Find potential changes for your commercial team to assess
Prepare analysis with specialist QS skills

Who uses it:

Quantity Surveyors Commercial Managers Contract Managers

Why it matters:

Your site team sees "revised drainage layout" and files it away. The AI can flag it for review as a possible change to Scope. Your team checks the instruction, contract and resulting cost and programme effects.

QS AI Agent

Analysing 1,258 records

Live

1,258

Records Reviewed

5

Early Warnings Suggested

12

Actions Recommended

Compensation Events Requiring Action

3 new

Change to Scope – Drainage Revision

60.1(1) Notice due in 6 days

Unforeseen Ground Conditions – Rock Stratum

60.1(12) Notice due in 4 days

Late Provision of Survey Data – Section B

60.1(5) Notice due in 2 days

Connected to your existing tools

Your records. Connected to the tools you use.

Use your site evidence across AI assistants, contract management and planning tools. Gather remains the home of your project record.

Your project record

Microsoft Copilot

ChatGPT

Claude

Grok

Thinkproject

Built Intelligence

Contract Bee

Primavera P6

Procore

Autodesk

Microsoft 365

What better records make possible.

11%

Cost Reduction

“Using Gather, we were able to slash 11% of total project cost on the TfL 4LM project. The platform saved us at least 100 hours on providing assurance documents alone. I was so impressed, I decided to invest in Gather.”

Nick Mansell

Senior Project Manager, Transport for London

100+

Assurance Hours Saved

“Gather has saved us at least 100 hours on providing assurance documents. The work-life balance for the guys on site has been improved. The money saved by cutting down the shift entry time was also massive.”

Moadd Al-Helini

Construction Manager, Circet

12%

schedule saving

“We handed over the Tideway MNTLD Secondary Lining Works ahead of schedule. Gather played an important role in this, providing us with a tool to capture consistent, structured data from the site and make effective, timely decisions.”

Rob Margariti-Smith

Senior PM, Costain

Stronger site records. Better commercial decisions.

Book a 30-Minute Demo

Turn your site diary into commercial certainty

Inadequate records are a commercial liability

The "Evidence Void"

Unrecoverable Costs

Adversarial Accounts

Next time you start a
project...
Align with Gather.

Your programme becomes your progress tracker.

Programme View

The site diary your field teams will actually use.

Shift is Submitted

1. What are the shift timings?

2. Access Information

3. Resource Information

4. Worklog

5. Shift Comments

6. Hours Allocation

Hartley Dean

See what changed. Understand the impact.

1,258

87

92.8

124.5h

Shift Performance Overview

Review records. Identify potential change.

QS AI Agent

1,258

5

12

Compensation Events Requiring Action

Change to Scope – Drainage Revision

Unforeseen Ground Conditions – Rock Stratum

Late Provision of Survey Data – Section B

Your records. Connected to the tools you use.

What better records make possible.

Stronger site records. Better commercial decisions.

Watch Gather in action

Turn your site diary into commercial certainty

Inadequate records are a commercial liability

The "Evidence Void"

Unrecoverable Costs

Adversarial Accounts

Next time you start a project... Align with Gather.

Your programme becomes your progress tracker.

Programme View

Create Shift Record

The site diary your field teams will actually use.

Shift is Submitted

1. What are the shift timings?

2. Access Information

3. Resource Information

4. Worklog

5. Shift Comments

6. Hours Allocation

Hartley Dean

See what changed. Understand the impact.

1,258

87

92.8

124.5h

Shift Performance Overview

Review records. Identify potential change.

QS AI Agent

1,258

5

12

Compensation Events Requiring Action

Change to Scope – Drainage Revision

Unforeseen Ground Conditions – Rock Stratum

Late Provision of Survey Data – Section B

Your records. Connected to the tools you use.

What better records make possible.

Stronger site records. Better commercial decisions.

Next time you start a
project...
Align with Gather.