When both parties have access to the same contemporaneous site records, disputes disappear. Gather creates the shared source of truth that makes that possible.
And the contractors who lose those disputes share one thing in common: they couldn't prove what happened. Not because they didn't do the work. Because they didn't have the records.
Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.
Late or generic diaries fail audit tests. This leaves Contractors exposed to Disallowed Costs and Clients unable to verify actual spend.
Without a shared source of truth, final accounts become a negotiation based on opinion, not fact. The result? Expensive adjudication.
The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.
Every contractor on your programme uses different systems. Different formats. Different standards. When a claim arrives, you're not comparing evidence. You're comparing stories.
Disputed Costs
Average disputed costs on infrastructure projects. A third of your budget at risk because nobody can agree on what happened.
Resolution Time
Average time to resolve a construction dispute. Commercial teams trapped in retrospective arguments instead of managing live projects.
Root Cause
"Inadequate contract administration" cited as the primary cause in half of all UK adjudications. Not bad faith. Bad information.
When the NAO investigated Crossrail's cost blowout, they found management information gave a "misleading picture" of progress. The information gap wasn't discovered until it was too late to fix.
The NAO found that management information gave a "misleading picture" of progress. The information gap wasn't discovered until it was too late to fix. Every major programme faces this risk.
Gather gives you and your contractors access to the same contemporaneous site records. Not at final account. From day one.
You fund the Gather licenses and provide them to your supply chain. No cost objection. No "we already have a system" excuse. Everyone works from the same platform, capturing records in the same structure.
Removes the cost barrier for contractors and ensures the project data remains your asset, not theirs.
Issue a PM instruction or bake it into the Works Information.
DOC REF: EIR-2025-V4
The Contractor shall use the Employer's nominated Commercial Record Management System (Gather) for all site diary entries, shift records, progress reporting, and commercial documentation.
Licenses shall be provided by the Employer at no cost to the Contractor. The Employer shall arrange onboarding and training directly with the platform provider.
Pro tip
Same approach as mandating your contract management tool. Remove the friction entirely.
Stop waiting for monthly reports. See what's happening across your programme today. Identify which lots are falling behind on records before they fall behind on programme.
Compare record quality and productivity across your supply chain.
See problems forming before they become claims.
From portfolio overview to individual diary entry in three clicks.
Active Lots
Record Compliance
Avg Quality Score
Risk Flags
When your contractor identifies an Early Warning or Compensation Event, Gather pushes it directly to your contract management system with photos, narrative, and linked shift records already attached.
No more chasing contractors for evidence.
You know exactly where you are on every notice.
Every claim traceable to source.
"Client materials not delivered. M&E installation on hold pending fixture arrival."
Employer fails to provide materials, facilities, or samples for tests
Assess using Defined Cost plus Fee. Include standing time and disruption.
Daily records of affected resources, programme impact assessment, correspondence confirming delivery failure, subcontractor standing time sheets.
Manually checking thousands of shift records is impossible for lean client teams. Gather's AI reads every entry, flagging anomalies, missing data, and incomplete submissions automatically. You focus on what matters.
Nothing slips through.
Missing photos, incomplete entries, data gaps.
Your team spends hours on decisions, not data checking.
8
Open Actions
5
In Progress
2
Completed
86%
Avg AI Confidence
AI detected potential safety concerns in the excavation procedures. Recommend updating safety protocols.
Analysis suggests 15% efficiency improvement possible with resource reallocation.
Pattern analysis indicates quality control processes can be enhanced.
Managing Public Money requires clear documentation tracing costs to source. With Gather, every cost on every project has a complete audit trail. Timestamped entries, attributed to named individuals.
From final account back to the shift it was recorded on.
Who recorded what, and when.
Documentation that satisfies scrutiny.
People Count
People Hours
Equipment Count
Equipment Hours
When both parties work from the same records throughout the project, there's nothing left to argue about at the end. You're not reconstructing what happened. You're confirming what you both already know.
No backlog of disputed items at final account.
Every claim substantiated before it reaches negotiation.
Final accounts that would drag on settle quickly when the facts aren't disputed.
PROJECT REF: CP6-EW-L2
Gather links site records to Activity Codes and Standard Methods of Measurement. This gives you productivity benchmarks across your supply chain to set realistic targets and challenge unrealistic bids on future frameworks.
Across every contractor, every lot.
Real data to challenge tender assumptions.
Price from evidence, not industry guides.
Historical data from 47 completed projects
| Activity | SMM Code | Avg Rate | Sample |
|---|---|---|---|
| Bulk Excavation | D20.2.1 | 142 m³/day | 23 projects |
| Concrete Piling (CFA) | D30.5.1 | 18 lin.m/day | 8 projects |
| Reinforcement Fixing | E30.1.1 | 1.2 t/day | 31 projects |
| Cable Pulling (HV) | V20.3.1 | 85 m/day | 12 projects |
Your piling rates are 12% faster than industry average. Factor into bids.
Reinforcement rates vary 40% by site access. Price with contingency.
Last updated: Live from project data
We don't hold your data hostage. At the end of the project, or whenever you choose, you can export the entire project history in non-proprietary formats that you can host on your own servers forever.
Every shift record, photo, and event compiled into signed, searchable PDFs.
Raw data for ingestion into your data lake or asset management system.
Complete data package
CP6 East West Link Phase 2
847 shift records • 12,459 photos
Select Export Format
Signed, searchable PDFs with embedded photos
Tabular data for spreadsheets and databases
Full schema for asset management systems
Gather captures data the way your contract requires it. Structured forcompliance from the start.
Early Warning detection (Cl. 15)
CE substantiation (Cl. 60-65)
8-week time bar tracking
Variation tracking and valuation
Loss and expense substantiation
Interim valuation support
28-day notice compliance
Contemporary record requirements
Engineer determination support
You already mandate the system for managing the contract. It makes no sense to leave the inputs for that system - the site records - unstandardised.
CEMAR / Sypro mandated by client
Standardised notices & workflows
Contractor spreadsheets replaced
Gather mandated by client
Standardised shift records & allocation
PDF Site Diaries replaced
Evidence feeds the contract tool automatically
"Gather allows me to assess live project progress against the programme as submitted by the contractor. This has introduced a new level of transparency and improved working relationships between Network Rail and Murphy."
Scheme Project Manager, Network Rail
The number one fear for clients is buying software that sits on a shelf. We take total responsibility for onboarding your supply chain, so your team doesn't become tech support.
We visit your sites (or train remotely) to onboard every Tier 1 and Tier 2 contractor. We show them how Gather makes their life easier, ensuring high adoption rates from day one.
If a site engineer forgets their password or can't upload a photo, they call us, not you. Our UK based support team handles all technical queries directly with the supply chain.
We track usage by Lot and Contractor. If usage drops, we intervene proactively with refresher training and support to get the data flowing again.
Everything you need to know before getting started.
Book a demo and see how Gather gives you real-time visibility across your supply chain. Same records. Same truth. Fewer arguments.
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