Scope: Practical commentary on NEC4 ECC. Check the edition, selected options, Contract Data and amendments used on your project.
Record facts that can be checked
Identify the activity, location, people and equipment, output, instructions received, changed conditions and actions taken. Add dated photographs and links to relevant drawings or communications. Separate observation from opinion and record corrections transparently.
Escalate the event without treating the diary as notice
A diary can help establish awareness that an event has happened. It does not itself complete the clause 61.3 notification process. Escalate potential events promptly and keep early warnings and CE notifications separate.
The standard ECC clause 60.1 lists 21 compensation events, with possible additional events elsewhere in the contract. Check the applicable options and amendments when classifying an event.
Link the diary to cost and programme evidence
Use stable activity and event references to connect site entries with allocation sheets, invoices, programme versions and quotations. Explain how the event changed the work, rather than relying on a daily narrative alone.
A diary does not outrank the Accepted Programme. The programme supports time assessment, while site records help establish progress and conditions. Cost evidence must also satisfy the applicable contract rules.
Review potential events regularly
Give the site and commercial teams a routine for checking new issues, awareness dates, required notices and missing evidence. Keep actual outcomes distinct from forecasts used in an assessment. Update the CE register when a formal response or implementation occurs.
Gather helps organise these records for review. The contractual judgement and issue of required communications remain tasks for the authorised project team.
Sources and further reading
- NEC: Purposes of notifications
- NEC: Accepted programmes
- GMH Planning/CECA: Using records alongside NEC contracts (practical commentary; check the applicable contract and amendments).
- GMH guidance: contractual communications (practical commentary; check the applicable edition and amendments).
Gather’s Record Management System helps teams organise the site evidence used in commercial reviews. See how Gather works.
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