Nine Excel templates covering the daily site record: diary, allocation, timesheets, deliveries, weather and weekly reporting. Built by the quantity surveyors behind Gather. Direct download, no form to fill in.
A site record is only worth keeping if it can later be used as evidence: to support a claim, defend against one, prove progress, or account for labour and plant. A diary entry that nobody can find or reconstruct at final account is a record in name only.
The daily record template every entry in this library builds on.
Site diaryView templateA structured daily report covering labour, plant, progress and events on site.
Site diaryView templateDaily labour and plant allocation against planned resource.
Site diaryView templateRolls daily allocation up into a project level output tracker.
Site diaryView templateTrack hours worked against output to see true labour productivity by gang.
Site diaryView templateRecord every delivery against order, with shortfalls and damage flagged as they happen.
Site diaryView templateRecord weather events against the contractual test for a compensation event or extension of time.
Site diaryView templateThe natural next step from the site diary template, built for weekly reporting.
Site diaryView templateA close out checklist for handover, snagging and final account preparation.
Site diaryView template| Template | Core fields | Best for |
|---|---|---|
| Site Diary | Date, weather, labour, plant, materials, instructions, visitors | The daily baseline record |
| Daily Report | Activities, progress narrative, issues, photos reference | Client-facing daily summary |
| Allocation Sheet | Trade, gang size, hours, plant, activity code | Daily resource capture |
| Allocation Tracker | Planned vs actual resource by week, variance | Output and productivity review |
| Timesheet / Productivity | Hours by gang, output units, productivity rate | Labour cost and efficiency tracking |
| Materials Delivery Log | Order ref, delivery date, quantity, shortfall, damage | Supply chain and procurement evidence |
| Weather Delay Log | Date, weather measured, contractual test, impact | NEC4 weather compensation events, EOT claims |
| Weekly Report Workbook | Rolls up daily diaries into a weekly summary automatically | Weekly client and internal reporting |
| Completion Checklist | Snagging items, handover documents, final account items | Close out and handover |
A filing cabinet of completed diaries is not the same thing as a defensible commercial position. The gap between the two is retrieval: when a dispute arises or a compensation event needs substantiating, someone has to find the right entries, cross reference them against the contract, and turn a stack of forms into an argument.
Most teams find that step out on a live project, months after the events happened, when memory has faded and the person who wrote the entry has moved on. The template you keep the record in matters less than whether the record can be searched, linked to a clause, and produced on demand.
Gather turns every diary entry into a searchable, contract-linked commercial record automatically, so the evidence is ready before you need it, not scrambled together after.
See how Gather turns records into evidence A 30 minute call. No commitment. Bring one of your live diaries.Weather, labour and plant on site, materials received, progress made, instructions given, visitors, and any event that could affect cost or programme, so the record stands on its own months later.
For the life of the contract at minimum, and typically 6 to 12 years afterwards for limitation purposes under English law. Keep records accessible, not just archived.
Because the entry describes what happened but not why it matters contractually. A weather delay log that does not reference the contractual test for a compensation event is a record of the weather, not evidence of entitlement.
Gather reads your diaries as they come in and keeps every commercial and programme record up to date automatically.
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