Construction Record Management System

Turn your Site Diary into

commercial certainty.

Dummy Certainty

Dummy Certainty

Dummy Certainty

commercial certainty.

commercial certainty.
construction
planning
productivity
assurance
profitability
estimating

Stop relying on paper and spreadsheets. Gather is the site diary replacement that automates contract compliance and assures predictable projects from day one.

Inadequate records are a commercial liability.

Poor site documentation doesn't just create disputes. It creates an adversarial cycle where contractors can't prove what happened,clients can't verify what they're paying for, and both sides spend more on lawyers than engineers.

The "Evidence Void"

Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.

Unrecoverable Costs

Late or generic diaries fail audit tests. This leaves Contractors exposed to Disallowed Costs and Clients unable to verify actual spend.

Adversarial Accounts

Without a shared source of truth, final accounts become a negotiation based on opinion, not fact. The result? Expensive adjudication.

The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.

Next time you start a
project...
Align on Gather.

Structured records that build trust from the first shovel in the ground.

01
Step 1 - Plan

Don't just record history. Direct the outcome.

Starting with a blank sheet ensures inconsistent data. Pre-populate shift records directly from your programme. Your site team verifies the plan instead of guessing what to write.

Pre-populate up to 64% of records in advance

Link activities directly to BoQ items

Spot deviations immediately

02
Step 2 - Capture

Zero-friction capture. 100% compliance.

Site teams hate paperwork. Gather's mobile app uses spoken updates and an easy-to-follow user interface to turn updates into structured, contract-compliant records in seconds.

Voice-to-Structure

Speak updates. Gather auto-tags resources and delays.

Voice-to-Structure

Capture anywhere. Syncs automatically when back online.

Voice-to-Structure

Rated #1 for ease of use. Your team will actually want to use it.

03
Step 3 - Connect

The "Golden Thread" for your site data.

A diary entry on its own is just an opinion. Gather automatically links every site record to your Programme, Bill of Quantities, and Contract Scope.

No data entry for QS teams

Searchable, audit-ready timelines

Photos mapped to geospatial location

04
Step 4 - Analyze

Commercial risk detection on autopilot.

Your commercial team can't read every diary entry. Gather's AI does. It reviews 100% of site records overnight, benchmarking them against your specific contract terms (NEC, JCT, or bespoke) to detect risks and ensure compliance.

100% coverage of site records

Instant Early Warning detection

Clause-specific recommendations

05
Step 5 - Monitor

Commercial visibility, not just hindsight.

The monthly CVR is too slow for modern construction. View live cost accruals, variation status, and record completeness in real-time. Spot the bleeding projects before they drain the portfolio.

Real-time Cost vs. Value tracking

Automated "Margin Fade" alerts

Drill down from Project to Site Diary

06
Step 6 - Resolve

Agree final accounts with certainty.

Disputes drain value from both Contractor margins andClient budgets. Gather provides a shared, immutabletimeline of events, allowing both parties to agree on thefacts and close the account efficiently.

Eliminate Disallowed Costs

Substantiate every Variation

Total audit trail for the Client

06
Step 6 - Resolve

Forecast the future with ground-truth data.

Stop relying on theoretical rates. Use actual productivity data from past projects to benchmark future performance. Contractors bid with accuracy; Clients forecast project outturn costs with confidence.

Benchmarked productivity library

Accurate cost forecasting

Data-driven investment decisions

Integrations that do more than check the box.

We sit on top of your CDE stack. No rip-and-replace required.

Microsoft Copilot & 365

Native Add-in & Intelligence

Query site data via Copilot

Connects with Excel & Power BI

Procore

Two-way Sync

Sync Daily Log entries

Push RFI drafts

Contract Management

CEMAR, Sypro & Others

Push Early Warnings directly

Substantiate Notices

Autodesk Construction Cloud

Direct Link

Sync issues & photos

Centralize site records

Excel / PowerBI
MCP Server
Aconex

Successful customers = Predictable projects

11%
Cost Reduction

"We were able to slash 11% of total project cost on the TfL 4LM project."

Nick Mansell
CEO, Intermarine UK
100+
Hours Saved / Mo

"Gather saved us at least 100 hours on providing assurance documents alone."

Moadd Al-Helini
Const. Manager, Circet
250%
Claims Won

"The adjudicator commented on how well-documented our position was."

Rob Margariti-Smith
Senior PM, Costain

Eliminate commercial risk. Deliver with certainty.